Virtual Receptionist
First contact, message taking, routing and appointment booking for your customers.
Solutions · Virtual Receptionist & Executive Assistants
Virtual Receptionist & Executive Virtual Assistant Services
Front-desk cover and executive-level administrative support from dedicated remote professionals: answering, scheduling, inbox management and day-to-day coordination.
A virtual receptionist greets and routes your customers, takes messages and books appointments. An executive virtual assistant supports a senior leader with inbox, calendar, travel, research and preparation. Teamliva provides both as dedicated offshore professionals who follow your instructions and work your hours.
Many businesses combine the two: a virtual receptionist for first contact and a virtual administrative assistant for the paperwork behind it. A virtual office assistant or virtual personal assistant can take on a mixed role, and each engagement is managed by a Teamliva team lead so that cover and quality are not left to one person.
Virtual receptionist and virtual office assistant support
A virtual receptionist answers enquiries by chat, email and, where suitable, scripted phone work, and passes urgent items to the right person. A virtual office assistant handles the surrounding admin: filing, data entry, scheduling and follow-up. Together they give a small office the front-desk presence of a much larger one.
Because they are remote, a virtual receptionist and a remote administrative assistant can cover early mornings, evenings and busy periods without extra office space. Offshore executive assistant support is equally flexible, with shifts arranged around your working day.
Executive, personal and administrative virtual assistants
An offshore executive assistant or executive virtual assistant works closely with one leader: managing the calendar, drafting replies for approval, preparing meeting notes and keeping projects moving. A virtual personal assistant covers the same ground for owners and professionals who prefer a lighter, more personal arrangement.
An administrative virtual assistant or virtual administrative assistant suits teams rather than individuals, supporting several people with shared inboxes, records and reporting. Remote administrative support and an offshore administrative assistant can start on a few hours a week and grow as trust builds, which is why a virtual assistant for executives is often the first hire businesses make offshore.
What's included
Executive Virtual Assistant
Inbox, calendar, travel, research and meeting preparation for senior leaders.
Virtual Administrative Assistant
Team-wide admin support: records, reporting, scheduling and follow-up.
Virtual Office Assistant
Filing, data entry, document preparation and general office tasks done remotely.
Virtual Personal Assistant
Personal scheduling, reminders and errands for busy owners and professionals.
Remote Administrative Support
Flexible admin cover by the hour or on a dedicated monthly basis.
Why Teamliva
Built to hold up under audit
- Front-desk and admin cover without extra office space or equipment
- A dedicated professional who learns your preferences and contacts
- Shifts aligned to US and UK working hours
- Confidentiality agreements and limited access for sensitive information
- A team lead behind the assistant for cover and quality
- Scale hours up or down as your workload changes
How it works
- 01
Discovery Call
We learn the work, volumes, tools, hours and goals.
- 02
Scope & Service Levels
You get a written scope, price and measures of success.
- 03
Team Selection
We introduce pre-assessed professionals matched to the role.
- 04
Secure Setup & Training
Agreements, controlled devices, limited access and training on your process.
- 05
Launch & Management
A named team lead, regular reports and reviews keep quality on track.
Who this is for
- Founders and executives who need inbox and calendar relief
- Small offices and practices that want a virtual receptionist for first contact
- Managers who need shared administrative support for a team
- Professionals who want a virtual personal assistant for scheduling and errands
Frequently asked questions
Related guides
- Virtual Assistant vs Executive Assistant: What Is the Difference?Virtual assistant or executive assistant? Compare scope, cost, location, seniority and when each role makes sense for your business.
- What Is a Virtual Assistant? A Complete Guide for BusinessesA virtual assistant is a remote professional who handles admin, support and operations work so you can focus on growth. Here is what they do, who needs one and how to start.
- How to Hire a Virtual Assistant: A Step-by-Step GuideHiring the right virtual assistant takes a clear brief, a fair test and a proper start. Follow this step-by-step process to choose well and avoid the common mistakes.
- Virtual Assistant Tasks: 25 Things You Can Delegate TodayNot sure what to hand off? These 25 virtual assistant tasks cover admin, support, sales, finance and operations, plus a simple test for what to delegate first.
Related solutions
Virtual Assistant ServicesA dedicated virtual assistant who works your tools, your hours and your process, backed by a managed team, HIPAA-aligned handling and an account lead who answers to you.Offshore Staffing ServicesHire pre-vetted offshore staff, from a single specialist to a dedicated offshore team, managed by Teamliva under agreed service levels and shifted to your working hours.Back Office & Administrative OutsourcingTake the repeatable administrative work off your team: data entry, document processing, scheduling and records handled by dedicated offshore back-office professionals.
Contact Ops
Let's scope your squad
Tell us what you need — staffing, back-office, a web build, or a brand system. An operations architect will come back to you the same day.
- Reply within 2 business hours
- HIPAA & SOC2 Type II aligned
- Squads live in under 72 hours